09/11/2024

The Top Five Commonly Missed Records In Employee Personnel Files

There are several documents that must be maintained

For human resources professionals, there are many things you simply have to get right in order to protect your organization, and recordkeeping is one of them. Employee files, also known as personnel files, are a key component of the recordkeeping process for any organization. They provide a written history of each employee’s tenure with an organization including important information such as pay increases, promotions, disciplinary action, etc.

Additionally, there are several documents that are required to maintain HR compliance at the federal level in the United States. For example, check out the U.S. Department of Labor’s reference for federally required new employee documentation.

These documents and comprehensive files can be maintained in paper format or digitally, ideally using a defined and protected data storage strategy supported by an organization’s IT department. Many employers utilize the U.S. Department of Labor’s digital data storage guidelines when developing a digital data storage strategy.

Please select this link to read the complete article from OSAP Member Clark Schaefer Strategic HR.